---
title: Outbound, transfers and handovers
description: How to ship stock out for sale or oripas, move stock between your sites, and hand stock over to another business.
sidebar:
  order: 4
---

When stock leaves the shop or moves somewhere else, create a document under **Inventory** › **Movements**. Which one depends on what you're doing.

| Document        | Use it when                                                         |
| --------------- | ------------------------------------------------------------------- |
| Outbound order  | Taking stock out for a sale, an oripa, disposal, an event and so on |
| Site transfer   | Moving stock from one of your sites to another                      |
| Tenant transfer | Handing stock over to another linked business                       |

Moving a unit to another shelf at the same site needs no document. Record it with **Move unit** on the unit, or **Move to shelf** in the Inventory list.

:::note
Purchased units that are still awaiting payout receipt can't go on an outbound order, site transfer or tenant transfer.
:::

## Outbound orders

An outbound order reserves the units you plan to take out, and you confirm it when they actually leave.

1. **Create an outbound order**

    Open **Outbound orders** and click **Create outbound order**. If you select
    units in the Inventory list first and click **Create outbound order** there,
    those units are already filled in.

2. **Enter the purpose and destination**

    Choose a **Purpose**: Oripa, Sale, Disposal, Correction or Other removal.
    Enter the **Destination** and **Planned ship date**, and pick or type a
    **Reason**.

3. **Choose units and save**

    Under **Units to ship out**, choose units that are in stock, and save. They
    go **On hold** and can't be used for anything else.

4. **Ship out**

    When they actually leave, click **Ship out** on the order. Add a tracking
    number if needed. For sales and oripas, you can also record a **Sale price
    (optional)**.

Shipping out changes each unit's status according to the purpose: Sale and Oripa become Sold, Disposal becomes Disposed, and Correction and Other removal become Removed. Shipping out can't be undone.

Once everything for the order is together, you can lock it with **Mark as awaiting shipment**. After that, units can't be added or released. Orders with the purpose Disposal or Correction don't have this step.

### Cancel or release units

To call off the whole order, click **Cancel order**. Units on hold go back to In stock. To drop only some units, **Release** them from the order.

### Bring taken-out stock back

For orders with the purpose **Other removal**, you can bring units back into stock with **Restock** after shipping out. Choose the shelf and a reason.

:::tip
To remove units that were received by mistake, use an outbound order with the purpose **Correction**.
:::

## Site transfers

A site transfer sends stock from an origin site to a destination site. You can use it once you have two or more active sites.

1. **Create a site transfer**

    Open **Site transfers** and click **Create transfer**. Choose the **Origin**
    and **Destination**.

2. **Choose the units to move**

    Choose units that are in stock at the origin site.

3. **Enter shipping details and ship**

    Enter the carrier, tracking number and reason, then click **Record
    shipment**. The units go In transit and leave their shelves.

4. **Receive at the destination**

    At the destination, click **Receive** on the transfer and choose the
    receiving shelf and the units. You can also receive by scanning the arriving
    stock labels with the putaway app's receiving screen.

Leave out any units that didn't arrive when receiving, then send them back with **Return to original shelf**.

## Tenant transfers

A tenant transfer hands stock over to another business using Toreca Cloud. First, link with that business under **Settings** › **Business links**. Only owners and admins can request and approve links.

1. **Send a transfer**

    Open **Tenant transfers** and click **Send transfer**. Choose the
    **Recipient** and add a **Note** if you like. The other business can see the
    note.

2. **Choose the units**

    Choose units that are in stock and send them. They go In transit.

3. **The recipient accepts**

    The recipient chooses a receiving shelf and units, then clicks **Accept**.
    Once accepted, the units show as Transferred on your side.

If nothing arrived or the contents are wrong, the recipient can **Reject** the transfer, and the units go back to their original shelf on your side. You can withdraw units that haven't been accepted yet with **Cancel transfer**.

The recipient gets the card, grade, certification number, condition note and cost. Customer details and purchase cases don't carry over. When the two sides are different businesses, the transfer is recorded in both secondhand ledgers.

## Partner allocations

Shops that use integrations can decide which units a partner may see and hold under **Partner allocations**. Choose a partner and the units, then click **Allocate**. For integration settings, see [Integrations](/en/guides/settings/partners).