---
title: Inventory overview
description: How the Inventory screens are organized, how sites and locations work, and how to find and act on individual stock units.
sidebar:
  order: 1
---

Every card you buy is recorded as its own stock unit. Each unit gets a QR label, and you track which site and shelf it's on. Open the inventory screens from **Inventory** in the sidebar.

## Sites and locations

Stock is placed at two levels: sites and locations.

- A site is a building, such as a store or warehouse. Its type is Store, Warehouse, Office, Consignee or Other.
- A location is a shelf inside a site. Each has a **Shelf code**, and its type is Receiving, Storage shelf, Showcase, Safe, Outbound staging or Other.

Set up sites and locations under **Settings** › **Locations**. If you have no sites yet, **Create main store and receiving area** creates a main store site with one receiving shelf and one storage shelf.

Cards you buy are first placed on the site's **Receiving** shelf. From there, you label them and put them away on a storage shelf.

:::note
Sites and locations can't be deleted. When you stop using one, turn off **Use this site** or **Use this location**. A site or shelf that still holds stock can't be turned off.
:::

Turn on **Use as customer shipping destination** for a site so you can choose it as the address customers ship their cards to.

## How the Inventory screens are organized

Inventory has four tabs.

| Tab          | What it's for                                                                                                      |
| ------------ | ------------------------------------------------------------------------------------------------------------------ |
| Inventory    | All stock on hand, grouped by card                                                                                 |
| Putaway      | Progress on putting cards away from Receiving onto shelves. See [Putaway and QR labels](/en/guides/inventory/putaway) |
| Stock counts | Start a stock count and finalize the results. See [Stock counts](/en/guides/inventory/counts)                         |
| Movements    | Receipts, outbound orders, site transfers and tenant transfers                                                     |

Inside **Movements**, the menu on the left has **Receipts**, **Receipt slips**, **Outbound orders**, **Site transfers** and **Tenant transfers**. Shops that use integrations also see **Partner allocations**.

Use **Switch site** at the top right to choose which site to show. Your choice is remembered and becomes the default next time you open Inventory, record a receipt or start a stock count.

## Find stock

The Inventory list can be shown as tiles or as a table. Use the buttons at the top to show only stock that's **Awaiting putaway**, **Unlabeled**, **Reprint needed** or **Needs action**.

In the search box, enter a card name, card number, label number or asset number. A stock label number opens that unit; a shelf label number shows the stock on that shelf.

Under **Filters** on the left, filter by a card name's initial (kana) or by PSA grade. **More filters** adds conditions such as shelf, set, rarity, when it was received, and market price range. Sort by market value, quantity, last received date or name.

Click a card to see its stock details: units in stock, market value, total cost, where it's stored, and the units for each grade.

## Unit statuses

The main statuses are below. Stock on hand means units that are In stock or On hold.

| Status                  | Meaning                                          |
| ----------------------- | ------------------------------------------------ |
| In stock                | On a shelf and available to ship or move         |
| On hold                 | Reserved, for example by an outbound order       |
| In transit              | On its way in a site transfer or tenant transfer |
| Sold, Disposed, Removed | Shipped out and no longer in stock               |
| Transferred             | Handed to another business in a tenant transfer  |
| Lost                    | Marked as lost and out of stock                  |

### Units awaiting receipt

Cards you buy show **Awaiting receipt** until the payout's receipt is confirmed. These units can't be held, shipped out, sent on a site transfer or tenant transfer, or allocated to a partner. You can still print labels, put them away, move them between shelves and count them. How to record a receipt is covered in [Payouts](/en/guides/purchase/payouts).

## Work with a single unit

A unit's page shows its label number, asset number, location, cost, market value and its full **History**. For a unit you bought, **Open purchase case** takes you back to the deal.

**More actions** at the top right offers:

- **Move unit** to record that you moved it to another shelf at the same site.
- **Hold** to reserve it as a one-unit outbound order.
- **Mark as lost** to take a missing unit out of stock. If it turns up, use **Mark as found** to put it back.

Under **Condition tags and photos**, you can add condition tags and upload front and back photos. Select several units in the Inventory list to use **Move to shelf** or **Condition tags** on all of them at once.

Owners, admins, Staff and Staff & researcher members can change inventory. Viewers can only look.