Receiving stock
How purchased cards become stock, and how to record cards you got some other way with a receipt slip.
Stock comes in two ways: cards you buy from customers, and cards that arrive some other way, such as opening stock.
How purchased cards become stock
Purchased cards are added to inventory when you record acceptance of the final quote and Create stock and payout. Each card becomes its own unit and is placed on the site’s Receiving shelf. At this point the unit is Awaiting receipt. Once the payout’s receipt is confirmed, it can be shipped out or moved.
Track purchased cards under Inventory › Movements › Receipts. The page is grouped by customer and has four tabs.
| Tab | What’s in it |
|---|---|
| Incoming | Parcels the customer has sent that haven’t arrived yet |
| Awaiting receipt | Cards that have arrived but aren’t purchased yet, or whose payout receipt isn’t confirmed |
| To receive | Receipt confirmed, but not yet labeled or put away |
| Received | Labeled and put away on a storage shelf |
Filter by Arrival date or Not shipped only, and sort By customer or Newest.
Print QR labels
On the Receipts page, select cards and click Print QR labels to print stock labels. On the To receive tab, unlabeled cards are selected for you. You can print labels for cards still awaiting receipt, so you can put them away while you wait. Printing and putaway are covered in Putaway and QR labels.
Record stock that didn’t come from a purchase
Use a receipt slip for cards that came in some other way, such as opening stock or a delivery from a supplier.
Start a receipt slip
Under Inventory › Movements, open Receipt slips and click Receive stock.
Enter the receipt details
Choose a Type: Opening stock, Found in stock count or Other. Check the Shelf, Receipt date and Cost currency, and enter a Source or reason. You can also pick a reason from the suggestions.
Add the cards
Click Add card, choose a card from the card catalog, and enter the Quantity and Cost per unit. Enter 0 if there’s no cost. Add a grade, certification number or condition note if needed.
Review and confirm
Click Review, check the details, then click Receive stock. Each card becomes its own unit and goes straight into stock.
A receipt slip can hold up to 100 lines and 500 units in total. A certification number can only be entered on a line with a quantity of 1 and a third-party grade. Cards that aren’t in the card catalog can’t be received.
After receiving, print stock labels from Print labels on the receipt slip and move on to putaway.